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Social Sale Rep

HR and Admin Assistant

by

Ultimate HR Solutions

Job Description / Role
Position Type: Contract
Responsibilities: Including but not limited to

  • Performing reception duties such as welcoming guests, answering phone calls, and serving beverages.
  • Coordinating the dispatch of letters and documents for courier services.
  • Conducting document scanning tasks for colleagues.
  • Managing the archival and retrieval of older documents through Infofort.
  • Overseeing office supplies and stationary inventory.
  • Distributing incoming postal mail to colleagues.
  • Registering managers for various events, such as the French Business Council (FBC).
  • Booking meeting rooms and making reservations for flights, hotels, restaurants, and events.
  • Handling business card orders.
  • Managing electronic funds transfer (EFT) procedures, including parking, building/office access cards, and gate passes.
  • Overseeing office maintenance and upkeep, including arranging repairs for lights, switches, air conditioning, and planters.
  • Renewing the subscription for the 24×7 DCD Direct Alarm System.
  • Managing contracts for IT, district cooling, office cleaning, MEP & fire alarm, FBC, hotels, Aramex, Infofort, planters, and more.

Salary:
AED 4,500 to 5,000 per month, inclusive of fixed allowances.

Requirements
Qualifications & Skills:

  • 2 to 5 years of experience in a similar role within the UAE.
  • Excellent communication skills in English.
  • Organized and independent individual who is highly motivated and proactive.
  • Ability to work effectively in a multicultural team.

About the Company
Established in 2001, Ultimate HR Solutions has earned a market reputation as a comprehensive HR services provider, known for precision and proactivity in locating and managing human resources. Our client-centric approach and robust human capital infrastructure enable us to efficiently meet evolving client needs. With extensive experience serving world-class clients and top-tier candidates across diverse industries, our success is reflected in our growing list of satisfied clients. UHRS initially began as a preferred recruitment partner and expanded into outsourcing and contract staffing.

FAQ - Administrative Coordinator Position at Ultimate HR Solutions

The Administrative Coordinator is responsible for various tasks including reception duties, managing courier services, document scanning, overseeing office supplies, distributing mail, coordinating event registrations, booking meeting rooms, handling business card orders, managing electronic funds transfers, and overseeing office maintenance and contracts for various services.

This position is a contract role, indicating it has a specific duration. While the job is not specified in the provided information, contract roles typically have fixed terms of employment.

The ideal candidate for this position should have 2 to 5 years of experience in a similar role within the UAE. Excellent communication skills in English, organizational abilities, independence, motivation, and the capability to work effectively in a multicultural team are essential skills for this role.

The monthly salary for this position ranges from AED 4,500 to 5,000 and is inclusive of fixed allowances. Specific details about additional benefits such as medical insurance, visa sponsorship, or other allowances are not provided in the given information.

Established in 2001, Ultimate HR Solutions is a reputable HR services provider known for its precision and proactivity in locating and managing human resources. The company has a client-centric approach, extensive experience serving diverse industries, and a growing list of satisfied clients. UHRS specializes in recruitment, outsourcing, and contract staffing, catering to world-class clients and top-tier candidates.

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